Ecoppia is a global clean-tech company and a recognized leader in autonomous, water-free robotic cleaning solutions for utility-scale solar plants. Its connected, AI and data-driven robotic systems help solar power producers improve performance, reduce O&M costs, and maintain solar assets more efficiently across large-scale projects worldwide.
With operations spanning multiple locations and project environments, Ecoppia needed a finance and operations backbone that could support growth, strengthen controls, and bring greater visibility across functions.
Point of Contact: Mrs. Shaily Jindal, Head of Finance
As Ecoppia expanded, its backend operations became more complex. Finance, payroll, inventory, employee reimbursements, and compliance activities needed to work in sync, but the existing structure lacked the level of integration required for scale.
The organization was dealing with fragmented financial operations, manual reimbursement processing, limited visibility across branches and warehouses, and the absence of a centralized fixed asset tracking framework. For a business managing high-value equipment and growing operational complexity, this created gaps in reporting, internal controls, and compliance readiness.
Payroll was another area that required attention. Ecoppia needed not only payroll automation, but also dependable monthly processing support and assistance with recurring statutory compliances such as TDS filings, EPF, ESI, and Professional Tax returns.
At A3CA, our focus was not just to implement software, but to design a finance and compliance ecosystem that could support Ecoppia’s scale, reporting needs, and day-to-day operational discipline.
We delivered a connected Zoho-based solution covering accounting, inventory, employee expenses, payroll, fixed asset management, and ongoing compliance support. The objective was clear: create a system that improves visibility, reduces manual effort, strengthens governance, and supports long-term growth.
We implemented Zoho Books and Zoho Inventory to centralize accounting and stock operations. Existing financial and inventory data was migrated into the new system, and a custom approval matrix was configured to improve transaction-level control and internal governance.
To support Ecoppia’s operational structure, we also set up multi-branch and multi-warehouse tracking, enabling better financial visibility across locations and helping management access more reliable, consolidated reporting.
Ecoppia manages high-value equipment that requires structured asset tracking and compliant depreciation management. To address this, A3CA designed and implemented a custom Fixed Asset Register.
This enabled:
To streamline employee reimbursement workflows, we implemented Zoho Expense with a defined approval matrix and expense policy controls.
This brought more discipline to expense management by reducing manual intervention, improving turnaround time, and ensuring claims were processed within a structured workflow.
A3CA implemented Zoho Payroll to automate payroll operations, including:
Beyond implementation, our team continues to support Ecoppia with month-on-month payroll processing, ensuring accuracy, continuity, and timely execution.
In addition to payroll support, A3CA also manages recurring statutory compliance activities for Ecoppia, including:
This ongoing support helps ensure compliance obligations are handled smoothly, consistently, and on time.
To ensure long-term stability, A3CA also provides AMC support to Ecoppia. This includes continuous assistance, issue resolution, and operational support to help the client maintain efficiency as the business grows and evolves.
The engagement helped Ecoppia move from fragmented processes to a more connected, scalable, and control-driven ecosystem.
Ecoppia operates in a high-performance industry where operational efficiency and scalability are critical. Its autonomous, water-free robotic cleaning solutions are built to optimize solar plant performance and lower maintenance costs at utility scale.
To support a business like this, backend systems must be just as strong as the field technology. That is where A3CA delivered value — by building not just a software setup, but a structured finance, payroll, and compliance framework that supports ongoing execution.
Ecoppia’s journey with A3CA reflects what modern finance transformation should look like: integrated systems, stronger controls, reduced manual dependency, and reliable ongoing support.
With Zoho Books, Zoho Inventory, Zoho Expense, Zoho Payroll, a custom FAR solution, monthly payroll support, statutory compliance services, and AMC support, A3CA helped Ecoppia create a backend ecosystem that is efficient, compliant, and ready to scale.
